October 2, 2015
We’re only as good as our technology. Because technology can make or break your meeting, we decided to share seven trends that are transforming the meetings industry as highlighted by Smart Meetings. The expression, “If you’re early, you’re on time, and if you’re on time, you’re late,” rings true when it comes to keeping up with today’s ever-changing technology.
Optimized bandwidth is a must, as attendees bring more than one device to today’s meetings—and expect uninterrupted service. A pet peeve of many meeting planners is to be charged for something as basic as Wi-Fi. Some venues charge up to $50 per device. Today’s attendees expect technology and connectivity via Wi-Fi to be not only free, but also fast and reliable.
It’s no secret how important face-to-face meetings are. There is nothing like shaking a hand and looking a colleague in the eyes. There are instances, though, where some colleagues will not be able to physically attend a gathering. In these cases, it is imperative that the facility hosting the meeting have technology available to conduct a high-end, glitch-free video meeting. Skype, FaceTime and Chromebox are popular vehicles for video meetings. It is crucial that venues connect attendees in the meeting rooms with those not present so the content and collaboration of events go smoothly.
Skype recently released the first iteration of its real-time translation system for spoken English and Spanish. Instantaneous translation services in languages that include Bulgarian, Catalan, Danish, Ukrainian, French, German, Italian, Russian and Spanish are a must at today’s meetings so attendees can engage with each other from across the world regardless of the language spoken.
New developments in technology have allowed venues and organizers to instantly change the look and feel of a meeting room with user-controlled LED mood lighting, high-tech furniture groupings and more. Studies prove that effective lighting can actually lead to a more productive meeting. Natural light also helps invigorate attendees.
The human brain has only so much processing power and it is important to eliminate distractions so attendees can focus on the present topic.
There is only so much information our brains can process at once. It is important to keep presentations short so information can be digested before more information is added. Schedule a break after an hour and a half of presentations to keep participants fresh and focused. The break doesn’t have to be long. Ten to 15 minutes will suffice. Attendees should have the opportunity to get up, walk around and interact with each other during this time.
HIGHlite Laser projectors use an innovative laser-illumination technology to produce ultra-bright, accurate images suited for military simulation, medical and scientific visualization, major theatrical productions and other high-end events where detail and color accuracy is critical.