August 26, 2014
Meetings take extensive behind-the-scenes planning to put on, but how do you ensure you’re getting the most out of your meetings? First, you need to identify what type of meeting you are holding. There are several different types of meetings, but most can be found under these three main categories–Problem Solving, Informational, or Brainstorming.
After establishing the type of meeting you are having, it is always key to create a goal or set of goals–what exactly do you want to accomplish? With that in mind, an agenda can help you pull all of the ideas together to one succinct direction for the event.
Once your objective has been decided, consider meeting off-site to eliminate distractions and offer a fresh perspective for your team. WinMock at Kinderton offers multiple meeting spaces in a unique setting that is ideal for all types of small meetings and large conferences.
With a goal and location in mind, revisit your purpose. A meeting focused on Problem Solving could use the following steps to ensure a successful session.
1. Pinpoint the Problem. Letting your attendees know in advance what the problem is in advance is key. Your attendees feel prepared and, at best, have given thought to the issue at hand.
2. Determine the Root. What is causing the problem to arise and continue?
3. Identify Solutions. What are the available options to overcome the problem?
4. Focus on One Solution. Choose the best option to overcome the problem, then move forward on ways to feasibly rid your company or organization of the initial problem.
With an Informational meeting at-hand, choose the best form of delivery for your crowd. If your attendees prefer a casual event, then follow suit. If your group tends to lean on the formal side, then ensure an event that makes them feel the most comfortable. As always, create an agenda in advance, and take your conference or presentation to the next level with hands-on activities and a bit of downtime to digest the information.
Brainstorming meetings are typically a bit more casual, and it is best to share the topic prior to the start of the event. A facilitator is necessary to keep the flow of thoughts streaming and to offer structure to an otherwise loose schedule.
Post-meeting follow-up is another essential tool to ensure you are getting the most out of your meetings. Provide feedback, delegate the actionable items, and plan a follow-up meeting, if necessary. Again, having a clear objective with a concise agenda make for easier planning and effective meetings.