Coordinating Vendor Space Requirements

When planning an event, booking your caterer and audio visual team are big items to check off of your “To Do” list but there is still work to be done. While you may think that catering and audio visual needs are independent of one another, think again!

Both of these teams have large, heavy equipment to load in. It is imperative to let your AV team know if they are in a space that will have catering before setting up their equipment.  This will allow them to avoid blocking access doors. Most of their equipment will also have cords that could be detrimental to servers if not taped down and secured properly. Screens, drapery, podiums, etc. are all things that should be communicated to your caterer as well so that they, too, are able to set up appropriately.

In some cases, these two vendors may be familiar with each other from other events and communicate well on their own. However, to be sure that all necessary information has been communicated to all parties involved, it is best for you to inform them with the exact same information, keeping them clued in on any set-up changes right up until show time!

Do you have an event coming up? Not only can we offer you a fabulous venue, but audio visual and catering services, too! Give us a call at 336.397.2010 to start planning today!